Real Estate Services for the Real World

FREC Updates Unlicensed Assistant Duties

The Florida Real Estate Commission (FREC) has revised and republished its list of permissible activities for unlicensed assistants. FREC removed the guidelines several years ago and approved the new ones on 9/15/2009  They are attached for your convenience as well as listed below.

Unlicensed assistant is defined as support staff for a real estate corporation or other licensed individuals.

  1. Answer the phone and forward calls
  1. Fill out and submit listings and changes to any multiple listing service
  1. Follow-up on loan commitments after a contract has been negotiated and generally secure the status reports on the loan progress
  1. Assemble documents for closing
  1. Secure documents (public information) from courthouse, utility district, etc.
  1. Have keys made for company listings, order surveys, termite inspections, home inspections and home warranties with the licensed employer’s approval
  1. Write ads for approval of the licensee and the supervising broker, and place advertising (newspaper ads, update web sites, etc); prepare flyers and promotional information for approval by licensee and the supervising broker
  1. Receive, record and deposit earnest money, security deposits and advance rents
  1. Only type the contract forms for approval by licensee and supervising broker
  1. Monitor licenses and personnel files
  1. Compute commission checks
  1. Place signs on property
  1. Order items of repair as directed by licensee 
  1. Prepare flyers and promotional information for approval by licensee and supervising broker
  1. Act as a courier service to deliver documents, pick-up keys
  1. Place routine telephone calls on late rent payments
  1. Schedule appointments for licensee to show a listed property

1. Be at an open house for:

  1. Security purposes
  2. Hand out materials (brochures)
  1. Answer questions concerning a listing from which the answer must be obtained from the licensed employer-approved printed information and is objective in nature (not subjective comments)

  1. Gather information for a Comparative Market Analysis
  1. Gather information for an appraisal
  1. Hand out objective, written information on a listing or rental

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